Perhaps you have also come across this question while studying for your FEMA final exam. ‘Which general staff member negotiates and monitors contracts?’ is a common question often asked to test students’ knowledge of how things work in NIMS.
To help you have a better chance of acing your exam, we will be providing an answer to the question and also help you have a more thorough understanding of the subject. So, let’s get into it!
Which General Staff Member Negotiates and Monitors Contracts?
The correct answer to the question is the Finance/Administration (F/A) Section Chief. That is the general staff member responsible for negotiating and monitoring contracts within the Incident Command System (ICS).
The F/A Section Chief is responsible for managing all financial and administrative functions during an incident. This includes coordinating budget and cost analysis, managing the procurement process, and overseeing financial reporting and documentation.
One of the critical functions of the F/A Section Chief is to negotiate contracts for goods and services needed during the incident response, such as food, equipment, and transportation.
They also work closely with the Logistics Section Chief to ensure that contracts are negotiated and managed effectively. The Logistics Section Chief identifies the resources needed for the response, and the F/A Section Chief negotiates contracts for those resources and manages the procurement process.
Now, let’s take a closer look at who the Finance/Administrative Section Chief is. So, let’s get into that.
Who Is the Finance/Administrative Section Chief, and What Roles Do They Play?
The Finance/Administration (F/A) Section Chief is a key member of the Incident Command System (ICS), which is a standardized approach to incident management used by emergency responders. The F/A Section Chief is responsible for managing all financial and administrative functions during an incident.
But that’s not all they do. Let’s look at some more roles of the F/A Section Chief.
Managing the budget: The F/A Section Chief is responsible for coordinating the development and management of the budget for the incident. This includes tracking expenses, identifying cost savings opportunities, and ensuring that resources are used efficiently.
Managing procurement: They also oversee the procurement process for resources needed during the incident response. They identify necessary resources, negotiate contracts, and manage vendor relationships.
Managing financial reporting: The F/A Section Chief is also responsible for overseeing financial reporting and documentation during the incident. Think of tracking expenditures, preparing financial reports, and ensuring compliance with financial regulations.
Coordinating with other sections: Yes, the F/A Section Chief also work closely with other members of the ICS to ensure that financial and administrative functions are integrated into the overall incident management plan.
What Other Members Belong to the General Staff, and What Roles Do Each Play?
We told you that we aren’t going to be limiting this post to only answering the question, ‘Which General Staff member negotiates and monitors contracts?’ But we will be helping you have a holistic understanding of the general staff and the roles they play.
Each member of the general staff has a unique set of responsibilities that are critical for the effective management of an incident. Together, they form a cohesive team that works under the direction of the Incident Commander to ensure that all aspects of the response are coordinated and managed effectively.
Apart from the Finance/Administrative Section Chief, who negotiates and monitors contracts and other financial transactions, below are some other members of the General Staff you should know.
- Incident Commander (IC): This is the person in charge of the overall response and management of an incident. The IC is responsible for making strategic decisions, setting objectives, and allocating resources for effective incident management. They are, in short, the leader there!
- Operations Section Chief: The Operation Section Chief is in charge of managing the tactical operations of an incident. They are to develop and implement the incident action plan and direct the actions of the resources assigned to the operations section.
- Planning Section Chief: When you think of the person responsible for collecting, evaluating, and disseminating information relevant to the incident, then you should think of the Planning Section Chief.
- Logistics Section Chief: This is the personnel responsible for providing facilities, services, and materials for an incident. They manage all aspects of logistics, including personnel, communications, facilities, equipment, and supplies.
- Liaison Officer: The Liaison Officer is the one in charge of coordinating with other agencies or organizations that may be involved in the incident. The LO serves as the primary point of contact between the incident management organization and external organizations, ensuring effective communication and coordination.
Which General Staff member directs management of all incident-related operational activities?
The Operations Section Chief (OSC) is a key member of the Incident Command System (ICS) and is responsible for managing all tactical operations during the incident response. They develop and implement response strategies, allocate resources, and coordinate with other sections of the ICS to ensure that incident objectives are met.
The OSC plays a critical role in the overall incident response, as they are responsible for directing and managing the operational activities that are essential to a successful response.
Which General Staff member directs all responses to achieve the incident objectives?
The General Staff member who directs all responses to achieve the incident objectives is the Incident Commander (IC). The IC is responsible for the overall management of the incident response and serves as the central point of communication and decision-making.
They work closely with the General Staff to coordinate incident response and ensure that all responses are aligned with the overall incident objectives.